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Privacy Notice

Last update: 31st October 2024

1. Scope

This Privacy Notice (the “Notice”) is issued by KOT Ltd. (“KOT4X”, “we”, “us”, or “our”) to inform you regarding the collection, processing, and safeguarding of your personal data in relation to the establishment and operation of a Customer Account (“Account”) and the provision of our services.

2. Data Collection

We may collect personal data based on your interactions with our system. The data we may collect include:

Category of DataDescriptionPurpose of Collection
Identification DataFull name, surname, date of birth, and residential address.To verify your identity in compliance with KYC regulations.
Financial DataInformation about your financial situation, including net worth, income, assets, and liabilities.To assess your suitability for trading and ensure compliance with financial regulations.
Contact DataEmail address, phone number, and other relevant contact information.To facilitate communication regarding your Account and services.
Trading InformationData regarding your trading activities, including account identifiers, transaction history, and trading preferences.To optimize service delivery and monitor trading activity.
Communication DataRecords of communications exchanged between you and KOT4X, including emails, chats, and call logs.To ensure accountability and improve service quality.

3. Use of Data

We outline the various ways in which we may use your personal data, ensuring that you have a clear understanding of our practices and how they contribute to enhancing your experience with KOT4X.

PurposeDescription
Account ManagementTo facilitate the opening and ongoing management of your Account, ensuring proper setup and functionality.
Service ProvisionTo provide services related to the purchase and sale of over-the-counter margin-based trading contracts, ensuring compliance with applicable regulations.
Credit AssessmentsTo evaluate your suitability for trading activities, including conducting necessary credit assessments based on financial data provided.
Regulatory ComplianceTo comply with statutory obligations, including anti-money laundering (AML) regulations and other relevant laws.
CommunicationTo communicate essential information regarding your Account, transaction details, and updates related to our services.
Monitoring and AuditingTo monitor your trading activities and conduct audits to ensure compliance with internal policies and security measures.

4. Legal Basis for Processing Personal Data

We rely on the following legal basis to process your personal data:

Legal BasisDescription
ConsentProcessing based on your explicit consent for specified purposes, which may be withdrawn at any time.
Contractual NecessityProcessing necessary to fulfill our contractual obligations to you under the Agreement governing your use of our services.
Legal ObligationProcessing required to comply with applicable laws and regulatory requirements that govern our operations.
Legitimate InterestsProcessing justified by our legitimate interests in delivering services, ensuring regulatory compliance, and maintaining security.

5. Disclosure of Personal Data

We disclose your personal data to third parties where necessary to provide our services or comply with legal obligations.

RecipientPurpose of Disclosure
Third-party Service ProvidersTo assist us in executing our services, including payment processing, IT services, and compliance consulting.
Regulatory AuthoritiesTo fulfill legal obligations and respond to requests from law enforcement and regulatory bodies as mandated by law.
Financial InstitutionsTo conduct credit assessments and verify your financial standing, which is essential for risk management.
Other PartiesAs required by law, or with your explicit consent, for any other purposes necessary for service delivery.

 

6. Retention of Data

We retain personal data for as long as necessary to fulfill the purposes outlined in this Privacy Notice or as required by law.

Retention PeriodDescription
During Account OperationPersonal data will be retained for as long as your Account is active to facilitate ongoing services and management.
Compliance with Legal ObligationsData will be retained for the duration specified by relevant laws or regulatory requirements, which may extend beyond Account termination.

 

7. Data Security

We implement appropriate technical and organizational measures to safeguard your personal data against unauthorized access, loss, or misuse. These measures include:

  • Technical Safeguards: Employing encryption, firewalls, and secure access controls to ensure data integrity and confidentiality.
  • Organizational Safeguards: Establishing policies and procedures that mandate data protection protocols and conducting regular audits to ensure compliance.

8. Amendments to This Privacy Notice

We may revise and update this Privacy Notice periodically. Any amendments will be communicated by posting the revised Privacy Notice on our website. We encourage you to review this Privacy Notice periodically to stay informed about our practices regarding personal data.

9. Contact Details

If you have any questions or concerns about this Privacy Notice or your data rights, please contact us at [email protected].